Privacy Policy


Worthing Thunder Basketball Club

Privacy Policy


Worthing Thunder (“the Club”, “we”, “our”, “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal data when you:

  • Book community sessions, camps or events
  • Register via ClassForKids
  • Purchase tickets or merchandise
  • Join as a player, volunteer, coach or staff member
  • Visit our website or interact with us via social media
  • Contact us directly

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


1. Who We Are

Data Controller:

Worthing Thunder Basketball Club

Email: worthingthunderoffice@gmail.com

The Club is the data controller responsible for your personal data.


2. What Information We Collect

We may collect and process the following types of personal data:

2.1 Identity & Contact Data

  • Parent/guardian name
  • Participant name
  • Date of birth
  • Address
  • Email address
  • Telephone number

2.2 Booking & Payment Information

Bookings for community sessions are processed via ClassForKids, our secure booking partner. Through this platform, we may collect:

  • Session bookings and attendance records
  • Payment confirmations
  • Transaction history

Important: Worthing Thunder does not store full debit or credit card details. Payments are securely processed by ClassForKids and its authorised payment providers.

2.3 Health & Welfare Information

  • Medical conditions
  • Allergies
  • Additional needs
  • Emergency contact details

(This is special category data and is collected solely for safeguarding and participant safety.)

2.4 Technical Data

When visiting our website or booking platform:

  • IP address
  • Browser type
  • Usage data
  • Cookies (see Section 10)

2.5 Media

  • Photographs and videos taken during sessions (subject to consent)

3. How We Use Your Information

We use your data to:

  • Administer bookings via ClassForKids
  • Deliver basketball sessions safely
  • Communicate session updates or changes
  • Manage attendance registers
  • Ensure safeguarding and welfare compliance
  • Process payments
  • Send marketing communications (where consent has been given)
  • Improve our services

4. Lawful Bases for Processing

We rely on the following lawful bases:

  • Contract – to provide booked sessions
  • Legal Obligation – safeguarding and regulatory compliance
  • Legitimate Interests – to operate and improve the Club
  • Consent – for marketing and photography
  • Vital Interests – in medical emergencies

5. Sharing Your Data

We may share your data with:

  • ClassForKids (as our booking and data processing provider)
  • Payment processing providers used by ClassForKids
  • Coaches and safeguarding officers (where necessary)
  • Governing bodies or leagues where required
  • Emergency services (if necessary)
  • Professional advisors or insurers

ClassForKids acts as a data processor on our behalf and processes personal data in accordance with its own privacy policy and UK GDPR requirements.

We do not sell personal data.


6. Data Retention

We retain data only as long as necessary:

  • Booking and financial records: up to 6 years
  • Safeguarding records: in line with safeguarding guidance
  • Medical data: retained only while required for safe participation
  • Marketing consent: until withdrawn

ClassForKids may also retain data in accordance with its own legal obligations.


7. Children’s Data

As a junior sports club, we regularly process children’s data.

All bookings must be completed by a parent or legal guardian.

We take additional care to ensure children’s information is handled securely and only used where necessary.


8. Your Rights

Under UK GDPR, you have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

To exercise these rights, contact: [Insert email]

You may also lodge a complaint with the Information Commissioner’s Office (ICO):

https://ico.org.uk

9. Data Security

We use appropriate technical and organisational measures to protect personal data. Access is restricted to authorised individuals only.

ClassForKids also applies its own security safeguards in accordance with UK data protection law.


10. Cookies

Both our website and the ClassForKids platform may use cookies to:

  • Improve functionality
  • Analyse usage
  • Enhance user experience

You can manage cookie preferences through your browser settings.


11. Photography & Media

Photos and videos may be taken during sessions for promotional use on:

  • Our website
  • Social media channels
  • Marketing materials

Consent is managed through the ClassForKids booking process.

You may withdraw consent at any time by contacting us.

12. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available via our website and booking platform.